Join us and help run the organization from the inside
JC H&E is a small organization based in Tennoji, Osaka, working in AI and software. We are hiring one Office Administration & Support Staff member to handle everyday office work, phone calls, emails, visitors, and communication with business partners. If you have IT experience, you can put it to use here too.
Open positions
Office Administration & Support Staff
- Employment type
- Full-time, permanent
- Location
- Tennoji-ku, Osaka (about 5 minutes' walk from Nippombashi Station)
- Salary
- Monthly ¥200,000–¥300,000
Starts at 9:00, no overtime as a rule, weekends and public holidays off | Office work at a small organization that also uses AI tools
This is the only position we are currently hiring for.
About the role
As a small workplace, you will take on a wide range of office tasks. Most of the work is in Japanese, such as communicating with Japanese business partners and service providers.
We are putting our procedures in writing step by step, and at first you will work alongside a team member.
- Who you will work with
- A small workplace where you will work together with the representative director
What we value in working together
Speak up early and honestly
Please share early what you can and cannot do, and anything you are struggling with. In a small workplace, we think it matters not to keep problems to yourself.
Handle information with care
We handle business partners' information and personal information carefully, following our rules.
Improve step by step
We keep improving how we work, little by little, by writing down procedures and trying new tools.
Job details
- Position
- Office Administration & Support Staff
- Openings
- 1
- Duties
- - Everyday office work (managing supplies, handling mail, etc.)
- Preparing, organizing, and filing documents and application paperwork
- Handling phone calls, emails, and visitors
- Communicating and coordinating with Japanese business partners and service providers
- General administrative and operational support
- Preparing documents with Word, Excel, and similar software
- Depending on your experience, helping set up office PCs and business tools and update our website
- Other tasks incidental to our organization's work - Scope of changes to duties
- Duties designated by the organization
- Employment type
- Full-time, permanent (no fixed term)
- Contract period
- No fixed term
- Probation
- Yes, 3 months (if more time is needed to assess suitability, it may be extended once, by up to 3 months; working conditions do not change during probation)
- Workplace
- Our office (12-1-1202 Ikutamacho, Tennoji-ku, Osaka 543-0071, Japan)
Scope of changes to workplace: No change (if the office relocates, the new office) - Access
- About 5 minutes' walk from Nippombashi Station (Osaka Metro Sakaisuji and Sennichimae lines); about 7 minutes' walk from Tanimachi Kyuchome Station (Osaka Metro Tanimachi and Sennichimae lines)
- Working hours
- 9:00–17:00 (60-minute break, 7 working hours)
5 days a week (Monday–Friday) - Overtime
- Possible (as a rule, there is no overtime. Only when there is a temporary business need may you be asked to work beyond the scheduled 7 hours a day. Any overtime is paid in full for the hours worked)
- Days off and leave
- Saturdays, Sundays, public holidays, the New Year period (December 29 – January 3), and paid annual leave (as required by law)
120 or more days off a year - Salary
- Monthly ¥200,000–¥300,000 (decided based on your experience and skills)
(Fixed overtime pay: none) - Raises and bonuses
- Raises: reviewed once a year (based on ability and performance; depending on business results and other factors, there may be no raise)
Bonuses: none - Commuting allowance
- The cost of a one-month public transportation pass, up to ¥20,000 a month
- Social insurance
- Health insurance, employees' pension insurance, employment insurance, and workers' accident compensation insurance
- Secondhand smoke
- No smoking indoors
- Remote work
- Not available (the job includes answering phones and receiving visitors at the office)
- Start date
- Flexible; we will discuss it with you
- Employer
- 一般社団法人ＪＣ Ｈ＆Ｅ (JC H&E)
- Posted on
- October 30, 2026
This page is a reference translation of the Japanese version. If the job details differ, the Japanese version prevails.
Requirements
Required
- Japanese communication skills needed for the job (phone calls, greeting visitors, dealing with business partners)
- Able to handle phone calls and emails and prepare documents
- Basic computer skills (Word, Excel, email)
Preferred
- IT-related work experience (internal IT, website operations, help desk, etc.)
- Experience in office work, reception, or general administration
- Everyday conversational Chinese or English
- Interest in AI tools and new software
If you have IT experience
We are hiring one person, and the core of the job is office administration and support. If you have IT experience, we may also ask you to help with work like the following, depending on your experience. Salary is decided based on your experience and skills.
- Setting up and managing office computers, the network, printers, and work tools
- Updating and running our website
- Introducing new tools such as AI tools, and organizing and sharing how to use them
Your workplace
- You will work at our office in Tennoji-ku, Osaka (about 5 minutes' walk from Nippombashi Station and about 7 minutes' walk from Tanimachi Kyuchome Station).
- A work PC, internet connection, and printer are provided.
- We use generative AI tools and other new software in our work, and we provide a company account for the AI tools you use.
- We are a small team. Besides Japanese, Chinese is sometimes used internally.
- 120 or more days off a year (weekends, public holidays, and the New Year period).
- Dress code: Office casual
What you will work on
- Writing documents and organizing information with generative AI tools
- Hands-on work in running an organization, such as general affairs, working with business partners, and document management
- Updating and running a website (for example, replacing text by following a manual)
- If you have IT experience, you can also be involved in improving our internal IT and introducing new tools
The scope of your work will depend on your experience and our business needs.
Selection process
- Apply
Email us your résumé (any format; no photo needed) and, only if you have one, your work history. If you don't have a résumé at hand, you can briefly describe your background in the body of the email (we may ask you to submit one at the interview).
- Document screening
As a rule, we will email you the result within 3 business days of receiving your documents.
- Interviews
One or two, at our office or online. You can see the office during your interview.
- Offer
We will give you your working conditions in writing. After the offer, we will confirm your eligibility to work in Japan and then decide your start date together.
How to apply
Please email us at the address below with the subject line "Application: Office Administration & Support Staff (your name)". Questions are welcome too.
- Apply to
- recruit@jchehub.com
How we handle your documents
We use the personal information you send within the purposes set out in our privacy policy, such as the selection process, records of our recruitment activities, and employment administration if you are hired. As a rule, application documents from candidates who are not hired are deleted or destroyed within 3 months after the selection process ends, and are not returned. You do not need to include information that is not related to selection, such as your registered domicile (honseki) or details about your family. See our privacy policy for details. Privacy policy
FAQ
Can I apply without IT experience?
Yes. We value office experience and the ability to handle phone calls and emails in Japanese. IT experience is a plus.
Do I need to speak Chinese or English?
No. Chinese is sometimes used internally, so it is a plus if you speak it.
Can I see the office?
Yes, during your interview.
Can I work from home?
No. Because the job includes answering phones and receiving visitors, we ask you to work at the office.
Can I apply if I have only a little work experience?
Yes. If you meet the requirements, the length of your experience does not matter. Salary is decided based on your experience and skills.